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Event Terms and Conditions

1. Definitions

"Attendee" means an individual registered for or attending an Event. "Event" means Hikvision’s first Innovation Summit in Amsterdam on May 3-6, 2022. "Badge" means the badge provided to you at the Event check-in which will designate your access to the Event, venue areas, and sessions. "Hikvision Registration Site" means the public registration web-page accessed through https://hikvision-innovation-summit.eventmaker.io/index and any other website properties of Hikvision, its affiliates, subsidiaries and related entities. "Event Dates" means the Event dates scheduled by Hikvision. “Event Sponsors” means an Event exhibitor or corporate sponsor. "Partner" means any Hikvision Partner or customer. "Required Registration Information" means the information you provide on the Registration Page when registering for an Event. Hikvision acknowledges that certain Required Registration Information may include Personal Data of the Attendee (e.g., first name, last name, picture, company name, company address, job title, email address and phone number.). In this case, Hikvision shall comply with all relevant data protection and privacy laws and regulations in force. "Hikvision" means Hikvision Systems group of companies and its affiliates, subsidiaries and related entities. "Terms" or "Terms of Service" shall refer to these Terms of Service inclusive of the Code of Conduct. "You" or "Your" means you, the individual accepting these Terms, and/or if applicable the company or other legal entity for which you are accepting these Terms.

2. Registration

2.1 Registration
All Attendees must complete registration on the Hikvision Registration Site. To register for an Event, you must provide the Required Registration Information on the Hikvision Registration Site and your promotional code (if any). If you are an existing Hikvision customer, the Registration Site may already have your Required Registration Information, and such information will be pre-populated upon your registration for an Event. If you are not a Hikvision customer, you will be required to enter your Registration Information. You will receive confirmation of your registration via email at the email address you provide during registration.
2.2 Payment
Event registration is required, and the Event registration fees may be required. The payment is due in full prior to the Event day. If payment is not made before the Event day, then Hikvision may at its own discretion cancel/terminate your registration. Event registrations are subject to availability and may close earlier than the deadlines posted on the registration page. Event registration fees paid may only be used for the applicable Event you registered for and may not be applied toward the purchase of any other products, services or events.

3. Cancellation

3.1 Cancellation and/or substitutions by you
The registration cannot be cancelled or substituted by Attendee. If Attendee cannot attend the Event, there would be no refund of any pre-paid fees.
3.2 Event cancellation by Hikvision
The Event program is subject to change. Hikvision may cancel the Event at any time and may deny, limit or cancel a registration for the Event (including a confirmed registration) at any time. Hikvision is not liable for any damages, direct or indirect, resulting from such cancellation. If Hikvision cancels the Event or your registration, Hikvision will issue you a full refund of any Event registration fee that you have paid.

4. Personal information about you

Your contact details and other information will be handled in accordance with the information handling practices described in the Hikvision Privacy Notice (https://www.hikvision.com/en/policies/privacy-policy/). You consent to the collection, use, and disclosure of the information you provide in connection with the Event by Hikvision Systems group of companies and its affiliates, subsidiaries and related entities in accordance with that Privacy Notice. Those entities will use your contact information to send details and announcements to you related to the Event, and communicate with you about other Events, products or services. You can unsubscribe from promotional emails at any time by clicking the unsubscribe link in those emails.

5. Government officials

All government employees or officials who register to attend an Event must identify themselves as government employees or officials on the Registration Site. If a government employee or official is offered free or discounted attendance at an Event, the government employee or official may be asked to confirm that he or she has disclosed his or her attendance at an Event to their employing government agency in advance and that their employing agency has provided permission for the employee to accept free or discounted attendance at such Event. Each government employee or official who attends an Event also must confirm that he or she will abide by all relevant rules and regulations imposed by his or her employing agency during the Event, including those rules and regulations relating to the acceptance and disclosure of gifts and gratuities. A government employee or official who attends an Event may be asked to present his/her government issued employee badge at the Event check-in.

6. Badges

The Badge will be received by Attendees via email after registration. Attendees may not be admitted into the venue without a Badge. Badges contain QR Code, which will be used to record your attendance and participation in the Event and to register you for marketing communications from Hikvision, Event Sponsors or Partners. If you do not wish to receive marketing communications, you may elect not to have your badge scanned at an Event. If you demonstrate an interest in an Event Sponsor or Partner, such as by visiting a booth or attending a session, Hikvision may share your Required Registration information with such Event Sponsor or Partner if you allow the Event Sponsor or Partner to scan your badge. The Event Sponsor or Partner may use these details to communicate with you regarding their products and services in accordance with their respective Privacy Policies. To opt-out of receiving these communications, please email the relevant Event Sponsor or Partner. Information collected through badges will not be disclosed to third parties, except with the Event Sponsors and Partners as set forth in these Terms.

7. Event code of conduct

By registering and participating in an Event you agree to conduct yourself in acceptable behavior and to not engage in disruptive speech or behavior or otherwise interfere with the Event or other individuals’ participation in the Event. You will comply with all applicable laws and agree not to engage in any form of harassing, offensive, discriminatory or threatening speech or behavior, including relating to race, gender, sexual orientation, religion or disability. (“Code of Conduct”) At all times during an Event, Attendees are expected to comply with the Code of Conduct. Failure to comply may result in your Event registration being terminated, your employer may be notified, and you may be banned from future participation in an Event and other Hikvision events. Please report any violations of the Code of Conduct to onsite security.

8. Assumption of risk and release of claims

You acknowledge and agree that your attendance and participation in the Event is voluntary. You agree to assume the risks associated with attending and participating in the Event to the fullest extent permitted under applicable law. To the extent permissible by applicable law, you (for yourself, your heirs, personal representatives, assigns, and anyone else who might make a claim on your behalf) hereby release Hikvision and its affiliates, and their respective directors, officers, employees, contractors, representatives, agents, successors and assigns, from any and all claims, demands, causes of action, suits, damages, losses, debts, liabilities, costs and expenses (including without limitation reasonable attorneys' fees and costs) that you may have now or in the future associated in any way with the Event.

9. Limitation of liability


10. Hotel Policy

You acknowledge and agree that you should arrange hotels by yourself if necessary. Hikvision is not responsible for any arrangement between Attendee and hotel.

11. Personal release and license to use

Hikvision (and/or others on behalf of Hikvision) will be photographing, recording (both audio and video), webcasting and podcasting ("Recordings") at Event venues, events or activities. This includes but is not limited to keynotes, breakout sessions, technical sessions, hosted events and other activities. By agreeing to these Terms and by your participation in the Event you grant Hikvision and its affiliates, agents, employees and assigns an irrevocable, non-exclusive, royalty-free right and license throughout the world and in perpetuity to reproduce, edit, publish, distribute or translate, for advertising, publicity and promotional purposes or for any other purpose relating to their business, all or any part of the following:
• images, your name, likeness, biographical information, voice, statements, including any materials or images in connection with Recordings or any other identifying characteristics (your “Image”) and all materials (electronic or hard copy) submitted or presented by you in connection with the Event.
You consent to the use of the Images and Recordings pursuant to the foregoing in perpetuity without compensation (unless prohibited by law) or additional consents from you and waive any moral rights you may have to such Images and Recordings. You agree that in case you want to practice your privacy rights, you can make a request at legal.eu@hikvision.com.

12. Force majeure

Hikvision will not be held liable, and no refund will be offered , in the event of the cancellation or modification of the times, dates, sessions and/or events of an Event as a result of an event that is beyond Hikvision's control, including but not limited to inclement weather, earthquake, flood, or other act of God, war, invasion, act of foreign enemy, hostilities, riot, national state of emergency, plague, act/threat of terrorism, civil unrest, strikes or other labor disputes, or any other similar or related event which delays or prevents any or all of the Event.

13. Forward looking statements

Some of the Event presentations and sessions will contain projections or other forward-looking statements regarding future events or the future financial performance of Hikvision, its partners, and affiliates. Words such as "expects," "goals," "plans," "believes," "continues," "may," and variations of such words and similar expressions identify forward-looking statements. In addition, any statements that refer to or may imply future financial performance, our anticipated growth, and trends in our businesses, and other characterizations of future events or circumstances are forward-looking statements. All such statements that are not historical facts are based on our current expectations and are subject to a number of risks and uncertainties, and the actual events or results may differ materially.

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